Dos and Don'ts of Choosing an Outdoor Wedding Venue

Dos & Don’ts of Choosing an Outdoor Wedding Venue

Rock Springs Retreat Center / April 1, 2023 / Tari Barker / 0
Planning an outdoor wedding venue that celebrates the beauty of nature is a surefire way to add a unique and special touch to your big day. With rising temperatures and blooming florals, there's nothing quite like weaving your nuptials under open skies – but where do you start? From considering climate conditions in your chosen space to understanding local laws and regulations, here are our top dos and don'ts of choosing an outdoor wedding venue that will make the planning process a breeze!

DO ask your planner for venue recommendations

If you're planning an outdoor wedding, no matter the size, choosing the right venue can make or break the occasion. But, with so many options out there, how do you know where to start? It's a good idea to ask your planner for venue recommendations. A professional planner will know the ins and outs of different venues that will suit your needs and style. Plus, they may have insider information on upcoming openings or deals that can save you money. Don't shy away from asking for their opinion, after all, that's what they're there for! By asking for recommendations, you can take the stress out of the search and focus on other aspects of planning your perfect event.
Outdoor Wedding Venue - Wedding Planner Rock Springs Retreat Center

DON'T forget to have a weather contingency plan

Watch the forecast - you don't want a wet wedding!

Your wedding day is one of the most important days of your life, and the last thing you want is for it to be ruined by bad weather. That's why it's crucial to build a weather contingency plan into the planning and the budget! And make sure to check the weather forecast leading up to your big day. Rain, wind, or extreme heat can wreak havoc on outdoor ceremonies and ruin the perfect picture you had imagined. With advanced warning, you can make alternate arrangements, such as setting up tents or moving your event indoors. Don't let the weather spoil your special day - be prepared so you can enjoy every moment with your loved ones. When it comes to your wedding day, having a backup plan is crucial. However, just as important is keeping an open mind and embracing the unexpected. You never know what Mother Nature has in store for you, but one thing is for sure: you'll be marrying your soulmate. No amount of rain can dampen that love and joy. So, take a deep breath, relax, and enjoy every moment of your special day.
Outdoor Wedding Venue with Tents - Rock Springs Retreat Center
Tent for Outdoor Wedding Venue - Rock Springs Retreat Center

Venue: Rock Springs Retreat Center

DO choose a location with plenty of shade & seating options

Allow you and your guests to get a break from the sun

As you plan your outdoor summer gathering, a crucial aspect to consider is finding a location with ample shade and comfortable seating options. Nothing can spoil an otherwise perfect day quite like overexposure to the sun's rays, which can cause sunburn and exhaustion. Providing your guests with a reprieve from the heat will not only ensure their comfort but also enhance the overall enjoyment of your event. Whether it's a picnic in a park, a backyard BBQ, or a beach day, taking the time to scout out a shaded area with enough seating will go a long way in creating a relaxed and memorable experience for everyone involved.
Outdoor Wedding Venue with Shade - Rock Springs Retreat Center

Venue: Rock Springs Retreat Center

DON'T overlook the importance of lighting

Add string lights to create a magical atmosphere

Transform your outdoor space into a whimsical wonderland with the addition of string lights. Don't underestimate the power of lighting to create a magical atmosphere for your guests. String lights add a touch of enchantment to any setting, instantly transforming the mood and ambiance of your surroundings. Hang them from trees, wrap them around pillars, or drape them along your fence to create a warm, welcoming glow that will keep the night shining bright. Don't let the beauty of your outdoor wedding venue get lost in the shadows of the night - elevate it with the simple addition of string lights and watch as your guests are transported to a magical oasis.
Outdoor Venue Lighting Wedding - Rock Springs Retreat Center
Outdoor Venue Lighting Wedding - Rock Springs Retreat Center

Venue: Rock Springs Retreat Center

DO consider catering options

Does the venue provide a place for your caterer to work, would food trucks be better, or can you have a formal dinner service?

Choosing the right catering option for your event can be a make-or-break decision. It's important to take into consideration the logistics of your outdoor venue and the type of event you are planning.

Will the caterer have a designated space to work in?

Is the venue equipped to handle a formal sit-down dinner?

Alternatively, food trucks might offer a more relaxed, casual vibe.

Whatever your preference may be, make sure to do your research and explore all your options before making a final decision. The right caterer can take your event to the next level, so it's worth investing the time and effort to find the perfect fit.

Catering for Outdoor Wedding Venue - Rock Springs Retreat Center

Photographer: Brocoff Photography, Venue: Rock Springs Retreat Center

DON'T forget to pick up supplies for your guests

Bug spray, sunscreen, & fans if it will be hot outside

As you're preparing for your upcoming outdoor wedding, it's important not to forget about the little details that can make all the difference for your guests. With the summer heat still lingering, it's a good idea to have fans at the ready to cool down your space. Additionally, it's always smart to have bug spray handy to keep pesky mosquitoes at bay and plenty of sunscreen on hand to protect sensitive skin. By thinking ahead and being prepared, your guests will be able to enjoy your event to the fullest without any unwanted discomfort. So don't forget to stock up on these essential supplies and get ready to host a fun and memorable gathering!
Bug Spray Outdoor Wedding
Ultimately, when hunting around for the perfect outdoor wedding venue, there are a lot of important details that you should consider. It helps to delegate tasks like this to a wedding planner who can assist in trying aspects and act as a go-between with venue owners. But, don't forget that you are ultimately the manager of the most special day of your life - you know what kind of atmosphere you want to create for yourself and your guests. Catering is also an important aspect with plenty of options available including food trucks or traditional multi-course meals. Don't forget to bring supplies like bug spray, sunscreen, and fans in hot weather too! Taking care of these small details will ensure that your wedding day is truly magical!
Rock Springs Retreat Center Outdoor Wedding Venue

Photographer: Brocoff Photography, Venue: Rock Springs Retreat Center

If you're looking for a memorable experience for you and your guests, why not check out our open-air venue, The Springs? Nestled by the lake and surrounded by natural beauty, it's the perfect destination for a fun-filled day. While we can't guarantee the weather, we do offer a flexible vendor policy to help you overcome any challenges that may arise. So why wait? Book your next event with us today!